Apostille (from French – Apostille) means a special Apostille stamp, certifying the authenticity of the signatures, the status of persons, seals; confirmation of signatures and seals on official documents, and the Apostille makes these documents valid in all member countries of the Hague Convention.

Ukraine joined the Hague Convention on January 10, 2002, the Convention came into effect on December 22 2003, then 98 Member-States to the Convention declined in the relations with Ukraine from the requirement for the full consular legalization of official documents and Ukraine moved to a simplified Apostille procedure.

Apostille except for authentication of a signature and the competence of the person, who signed (issued) an official document, also, in some cases, certifies the authenticity of the stamp or seal, affixing the document. Apostille cannot be used if there are legal grounds for canceling or simplifying the legalization of a document issued by a separate state.

Apostille shall be issued at the request of the person who signed the document or of any bearer of the document.

Apostille shall be affixed on the following:

  • On the documents coming from the judiciary authority of Ukraine;
  • On the documents coming from the prosecution authorities of Ukraine, bodies of justice;
  • On the administrative documents;
  • On the documents of education and academic degrees;
  • On the documents issued by public and private notaries;
  • On the official certificates, made on the documents signed by the persons in their private capacity, such as official certificates of registration of a document or fact, existed on a certain date, and official and notarized signatures

Apostille shall be affixed on the following:

  • On the documents issued by foreign diplomatic institutions of Ukraine;
  • On the administrative documents directly related to the commercial or customs operations;
  • On the documents of correspondence nature;

In accordance with the order of the Ministry of Foreign Affairs of Ukraine, the Ministry of Education and Science of Ukraine and the Ministry of Justice of Ukraine dated August 13, 2014 “On Amendments to the Rules of Apostille on the Official documents for Use in Other Countries”, Apostille is allowed to be made on copies (photocopies), certified in accordance with a notary procedure:

  • Passport documents;
  • Military ID;
  • Work Record Books;
  • Permit to carry weapons;
  • Certificate of registration of transport vehicles (technical data sheets);
  • Identification Card;

Two countries, Germany and Belgium that exercised their right to object to the accession of Ukraine continued not to recognize the Ukrainian Apostille.

The caution of Belgium concerning the effect of the Convention in legal relations with Ukraine was removed from July 5, 2004.

The caution of Germany concerning the effect of the Convention in legal relations with Ukraine was removed from July 22, 2010.

The Resolution of the Cabinet of Ministers of Ukraine dated January 18, 2003 No.61 the powers and authority to issue the Apostille has been provided for the following:

Ministry of Justice of Ukraine – on documents issued by judicial authorities, the courts and notaries of Ukraine;

Ministry of Education and Science – on official documents issued by educational institutions, government agencies, enterprises and organizations related to education and science;

Ministry of Foreign Affairs of Ukraine – on all other types of documents;

State Registration Service – on the documents issued by this service and structural subdivisions of the territorial bodies of the Ministry of Justice to ensure the implementation of the powers of the State Registration Service.

Appearance

Apostille has a form of a square with sides of 10 × 10 cm, which contains the following text:

apostille-en

Order a translation now